EEO-1 Reporting Deadline Approaching – September 30, 2016

It is that time of year again!  The EEOC deadline to file your EEO-1 report is September 30th. In order to help you walk through this process, we have included links to the forms and an EEO-1 Checklist on our HRPG website with important, detailed information below.

Who Must File

You must file Standard Form 100 (EEO-1) if you:

* Are a private employer subject to Title VII of the Civil Rights Act of 1964 (as amended by the Equal Employment Opportunity Act of 1972) with 100 or more employees, excluding:

o A primary or secondary school system;

o An institution of higher education;

o An Indian tribe;

o A tax-exempt private membership club other than a labor organization;

* Have fewer than 100 employees and your company is owned or affiliated with another company, or there is centralized ownership, control or management (such as central control over personnel policies and labor relations) so that the group legally constitutes a single enterprise, and the entire enterprise employs a total of 100 or more employees; or

* Are a federal contractor (private employer) who has 50 or more employees, is a prime contractor or first-tier subcontractors, and have a contract, subcontract or purchase order amounting to $50,000 or more or serve as a depository of government funds in any amount, or is a financial institution which is an issuing and paying agent for U.S. Savings Bonds.

How to File

 First-Time Filer

If you are a first-time filer, the EEOC Web site provides a simple registration form. The EEOC will issue a company number, which will then allow you to log in to the system to fill out the form.

Best Practices

File Standard Form 100 (EEO-1) via the Internet by September 30.

* Follow all filing requirements for your company, single establishment or multi-establishment.

Standard Form 100 (EEO-1) must be filed each year by September 30. You can do all your filing online at the EEOC’s Web Site. This is the preferred method of filing and no software needs to be installed. Paper EEO-1 forms will be provided on request only and only in extreme cases where Internet access is not available to the employer. Requests for paper forms must be made to the EEO-1 Joint Reporting Committee by telephone or e-mail.

Regular Filer

If you have filed an EEO-1 form in previous years, you should find that part of the online form is pre-completed from the previous year. You can also access up to 10 years of your company’s historical EEOC annual report information. This system uses encrypted files for data transfer to ensure data privacy.

Employment figures from any pay period in the third quarter, July through September, may be used. Employers who have been granted permission to use year-end employment figures in the past may still do so.

Multi-establishment Employers

All multi-establishment employers, i.e., employers doing business at more than one establishment, must file:

* A report covering the principal or headquarters office;

* A separate report for each establishment employing 50 or more persons; and

* A consolidated report that must include all employees by race, sex and job category in establishments with 50 or more employees and in establishments with fewer than 50 employees. Also include a list, showing the name, address, total employment and major activity for each establishment employing fewer than 50 persons.

* The total number of employees indicated on the headquarters report, plus the establishment reports, plus the list of establishments with fewer than 50 employees, must equal the total number of employees shown on the consolidated report.

All forms for a multi-establishment company must be collected by the headquarters office for its establishments or by the parent corporation for its subsidiary holdings and submitted in one package.

For the purposes of this report, the term “parent corporation” refers to any corporation that owns all or the majority stock of another corporation so that the latter stands in the relation to it of a subsidiary.

Requesting an Extension

To request an extension, send an e-mail before September 30. Include your:

* Company name

* Company number

* Address and

* Contact information for the person responsible for the report

We hope this reminder helps you keep on track with your compliance responsibilities.  If you have any issues or questions, please do not hesitate to contact your HRPG representative.


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