Questions and Answers from STAR Luncheon - May 2013

1. You should always keep all information about an employee in a single file. (T/F)
   
False. Best practices recommend segregating your personnel files



2. Employee files are to be kept in a cabinet with access for employees to review their Personnel File? (T/F)
   
False. Personnel records are to be kept in a locked cabinet or drawer. Employees must make a formal request to see items in their files.



3. For all new hires, the I-9 documentation must be collected:
   
1. On the first day of employment,
2. Within the first three days of employment,
3. Within the first three weeks of employment,
4. By December 31st of the year the employee was hired

B. Form I-9 must be completed within the first 72 hours of hire.



4. Copies of identifications used for Form I-9 verification are required and must be kept in the Personnel file. (T/F)
   

False. Copies of identification are not required, but if you choose to make copies, they must be kept with the Form I-9.



5. The Employer is required to provide the "Notice to Employee" for all non-exempt employee hires. (T/F)
   

True. As of Jan. 1, 2012, the state of California requires that all employers provide the "Notice to Employee" to all non-exempt employees upon hire.



6. If you have fewer than 25 employees, an employee handbook is not really needed (T/F)
   

False. Regardless of the company size, it is always "Best Practice" to implement an employee handbook. This puts your policies in place for your employees and protects you as the employer.



7. An Injury Illness Prevention Plan is required only if you have:
   
1. Two employees or more
2. 10 employees or more
3. Only after 25 employees

B. The State requires an IIPP be developed and available for employees to access if you have 10 or more employees.



8. The proper way to fill in CA/Federal Poster emergency information is to write "911"? (T/F)
   
False. The correct way is to fill out with detailed information of the emergency service provider.